Effective Date: [21.05.24]
1. Introduction
Prohori (“we,” “us,” or “our”) is an internal communication chat application designed for employees, contractors, and authorized third parties of [Company Name]. This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you use Prohori.
By accessing or using Prohori, you agree to the terms of this Privacy Policy. If you do not agree, please refrain from using the app.
2. Data We Collect
A. Information You Provide
Account Information: Name, company email, job title, department.
User Content: Messages, files, and other data shared within Prohori.
Support Requests: Information submitted when contacting support.
B. Automatically Collected Data
Usage Data: Logs of activity (e.g., login times, message timestamps).
Device Information: IP address, device type, operating system.
Cookies & Analytics: Non-personal data for improving app performance.
C. Third-Party Data
If integrated with other company tools (e.g., HR systems), we may receive relevant user data.
3. How We Use Your Data
We process your data to:
Provide and maintain Prohori’s functionality.
Authenticate users and enforce security policies.
Monitor compliance with company guidelines.
Improve app performance and troubleshoot issues.
Comply with legal obligations (e.g., audits, investigations).
We do not sell or share personal data with external advertisers.
4. Data Sharing & Disclosure
We may share data with:
Internal Teams: IT, HR, and management (only as necessary for business functions).
Service Providers: Third-party vendors (e.g., cloud hosting) under strict confidentiality agreements.
Legal Authorities: If required by law (e.g., subpoenas, regulatory requests).
Data is never shared for marketing purposes.
5. Data Retention & Deletion
Active Use: Data is stored as long as your account is active.
Deletion Requests: Processed within 7 days (see Delete Account Request Policy).
Backups: Deleted within 30 days unless legal holds apply.
Compliance Data: Retained as required by law (e.g., tax records).
6. Security Measures
We implement:
Encryption: Data in transit (TLS) and at rest (AES-256).
Access Controls: Role-based permissions to limit internal access.
Audit Logs: Monitoring for unauthorized activity.
Report security concerns to: security@prohori.com.
7. Your Rights
Depending on jurisdiction, you may:
Access, Correct, or Delete your data (via account settings or support requests).
Restrict Processing if data is inaccurate or unlawfully processed.
Lodge Complaints with your local data protection authority.
Submit requests to: dpo@prohori.com.
8. International Data Transfers
If data is transferred outside your region, we ensure compliance with applicable laws (e.g., GDPR Standard Contractual Clauses).
9. Policy Updates
We may update this policy periodically. Changes will be:
Posted within Prohori.
Communicated via company email (for major updates).
10. Contact Us
For privacy-related inquiries:
General Support: support@prohori.com
Address: [Company Legal Address]
Approved by: [Legal/Executive Name]
Last Updated: [Date]
This policy ensures transparency and compliance with global privacy laws while safeguarding user trust. Employees are encouraged to review it annually.